TimeLine & Procedures for Planning your
Destination Wedding
Initial Consultation
When you contact Infinite Journeys Travel, we’ll start by learning about your ideal destination and resort preferences to ensure we capture your vision perfectly.
Resort Options
Based on the information you provide; we’ll send you a selection of resort options to review that align with your preferences and wedding style.
Top Picks
From the information you share, we’ll handpick a variety of resort options that match your preferences and wedding style for you to explore.
Preliminary Pricing
Narrowing Down the List
The aim is to narrow the list of resorts to your top three or four favorites. Once you’ve done that, we’ll reach out to the wedding coordinators at each resort to confirm the availability of your preferred wedding dates and gather the latest wedding package details for your review.
Finalizing Your Resort Choice
After selecting your resort, we’ll assist in securing your wedding date and time. Once your wedding is confirmed, we’ll provide you with the contact information for the resort’s wedding coordinator. From there, the coordinator will take over, managing all aspects of your wedding and reception planning.
Coordinating Travel Plans
Our focus then turns to arranging seamless travel logistics for you and your guests. We’ll handle group rate negotiations and may secure special perks for the bride and groom, such as complimentary rooms, upgrades, private dinners, or spa treatments, depending on the resort’s offerings.
Transportation Arrangements
We’ll coordinate transportation for you and your guests, ensuring a smooth journey from the airport to your resort upon arrival and back to the airport for your departure.
Wedding Website Assistance
We’ll help you create the travel arrangements section for your wedding website. This will feature details about your chosen resort and provide your guests with all the essential information they need to book their trip and prepare for the celebration.
Wedding Guest Reservation & Payment Process
Seamless Guest Booking Support
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We’ll provide all the essential details for your wedding website, including Group Room Rates, the Reservation Form, and the Credit Card Authorization Form for payments. These tools make it easy for your guests to book their accommodations.
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Our team will take care of all guest bookings, managing deposits and final payments so you can enjoy a stress-free experience.
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You’ll receive regular updates with a list of guests who have confirmed their reservations. We’ll also ensure that everyone who books through us is included on the final guest list. This list will be sent directly to your wedding coordinator 30 days before your arrival.
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Travel documents for you and your guests will be emailed approximately 2-3 weeks before departure to print and take along with them.
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After your wedding, we’ll follow up to confirm that everything was flawless and exceeded your expectations.